Configuration (English)

Please post all ideas that concern the configuration of DocuWare in this forum (i.e. DocuWare Administration, Workflow Designer, Desktop Apps).

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  1. Allow read-only fields on forms

    Allow read-only fields on forms, sometimes it is required to show some values ​​as informative field

    7 votes
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    Added to Ideas Backlog  ·  1 comment  ·  Workflow Designer  ·  Flag idea as inappropriate…  ·  Admin →
  2. Predefine workflow job that converts DWTIFF (DW5.x and DW4.x) to a new PDF format

    If you are dealing with very large documents that we were in DWTIFF format and now you want to bring back to the web basket it take extremely extremely long time to convert to a new PDF format. It works but it will be better if the conversion so done in the server side so that the clients don’t have to suffer

    7 votes
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    0 comments  ·  Administration  ·  Flag idea as inappropriate…  ·  Admin →

    Currently there are no plans to have an background job which converts tiff files to PDF. Main reason is, that this could take a long time and bring high load to the Server. On the other side we know that less than 1% of “old” documents are displayed after they are archived (on average).

    For all who have a use case where it makes sense to convert old tiff files please contact our Professional Services Team.

  3. Allow to configure automatic stamps with blackground colour in Workflow Manager

    As you can not set an specific location for the automatic stamps in Workflow Manager, sometimes it can be stamped over the text of the document....if you can select a colour for the background of the stamp, at least you can see better the text included in the stamp

    6 votes
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    0 comments  ·  Workflow Designer  ·  Flag idea as inappropriate…  ·  Admin →
  4. Add formatting options to workflow information.

    In workflows you can add a description to assist users, however there is no way to format any text in that information window.

    6 votes
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    1 comment  ·  Workflow Designer  ·  Flag idea as inappropriate…  ·  Admin →
  5. Development mode for Workflows

    It would be nice to have a switch that would enable/disable notifications of non-controllers for workflows. This would allow the notifications to be put in place during testing and then enabled en masse when rolling the workflow out.

    It would be even better if there was a way to redirect all notifications to the Controllers/Admins on a development workflow. That way the workflows can be confirmed as working, without spamming the end users before the workflow is ready.

    6 votes
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    1 comment  ·  Workflow Designer  ·  Flag idea as inappropriate…  ·  Admin →
  6. Catch All Error Block

    It would be incredibly useful to have a workflow wide error handling option. With the addition of the error variables in 6.11, this would allow a single action to be taken regardless of error location, and greatly simplify workflow design.

    As it is, connecting all of the error outputs becomes hideously complex very quickly.

    6 votes
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    2 comments  ·  Workflow Designer  ·  Flag idea as inappropriate…  ·  Admin →
  7. allow searching on the document type field that DocuWare already captures and displays

    We love that wonderful icon that shows up on the left of result lists that indicates document type (ie. Word, PDF, Email, etc), but it would be great if there were a way to include that in a search dialog so if users want to filter to show only emails, for example, they can. I'm just telling them to sort the result list by doc type for now by clicking the column heading.

    6 votes
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    1 comment  ·  Administration  ·  Flag idea as inappropriate…  ·  Admin →
  8. DW 6.10 Automatic Numbering - reuse number if cancelled. Allow alpha prefix.

    This new feature is great. Thank you, Docuware.

    Just couple of things: when the store dialog with AutoNumbering fieldi is envoked, and then the stor operation is cancelled, the number that appeared in the stor dialog is not reused any more - so there is a gap in numbers. Is this an intended behavior or can be it changed so if the store operation is cancelled, that number is still available for the next store.

    Since the field with Automatic Numbering is already a text field, would be nice to be allowed to prefix number portion of the field with some…

    6 votes
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    0 comments  ·  Administration  ·  Flag idea as inappropriate…  ·  Admin →
  9. Automate workflow tasks

    Currently tasks require a user to make a decision on them. However there are cases where an external system or DB might be updated and having it sync in to a workflow task to move an item would save the user from having to do it manually. For example, an item is on the approval task list and a user approves the deal in another system that can update an index field in DW. That update causes the item to be approved and move to another task for a different user.

    6 votes
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    0 comments  ·  Workflow Designer  ·  Flag idea as inappropriate…  ·  Admin →
  10. Addition of Video format file to play videos from the file cabinet

    Docuware should create an avenue where video files could be played from the file cabinet, whether from the file cabinet or playing outside Docuware.

    6 votes
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    2 comments  ·  Administration  ·  Flag idea as inappropriate…  ·  Admin →
  11. Allow Organizational Admin to Edit Network ID

    It's always been crazy to me the organizational admin user in DocuWare can not edit a Network ID of a user. You have to log into DW administration as the user to do it. That can be an enormous pain with systems with hundreds of users.

    6 votes
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    Added to Ideas Backlog  ·  0 comments  ·  Administration  ·  Flag idea as inappropriate…  ·  Admin →
  12. Allow Connect to mail to ignore small signature images

    When using the Connect to mail feature, I used to be able to ignore image files less than a certain size, so images that are in signature did not import into the document. This option is no longer available, so the signature image is now part of the document. Removing them is cumbersome when you are importing thousands of documents weekly into a document tray.

    5 votes
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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  13. allow for notifications to be sent on a timer as a group, rather than being sent individually

    Every time a document gets assigned to a user a notification is sent to the user. Some users can end up getting hundreds of email notifications daily. Would be great if the notifications could be held and sent on a timer as a single email.

    5 votes
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    2 comments  ·  Notifications  ·  Flag idea as inappropriate…  ·  Admin →
  14. Set Logging Level for Local Data Connector

    Requesting the ability to manage the logging level of the Local Data Connector logs. Currently, any event ran through the data connector is logged (including the sql query ran against the database). For one of our queries, this results in a log that grows in size by 250MB to 1GB (varies based on active purchase orders and invoices) over the course of 24 hours. Would like the ability to set this to be different levels from logging everything like it currently does, to only logging errors and critical events. So this logging control would be similar to the logging level…

    5 votes
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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  15. Workflow Designer -> Assign Data -> Allow List Variables to be assigned more than once

    There are two ways I have found to assign list variables:
    1. from database query which returns multiple rows
    2. from multiple assignment statements without the "replace" box ticked.

    If 1. is not available, the only way to accomplish is to have a series of Assign Data activities, one per item in the list, since the List Variable is no longer available from the choices of variables to assign data, once it is used the first time.

    Creating a loop is also possible, and so far this is the best way I've found, along with using some <ugly> nested VBA…

    5 votes
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    0 comments  ·  Workflow Designer  ·  Flag idea as inappropriate…  ·  Admin →
  16. allow list-type Role variables to be used as select lists in tasks

    When creating a decision as part of a task and adding the various fields to the form, we can tie a select list to a field (for all the usual reasons). However, we can only use the select lists we've configured in the Admin Tool (or configurations). It would be great if we could use lists that we dynamically create as part of the workflow using the new Role variable. This would enable more customization of the workflow decisions, and since we already have the list-type Role global variable it might not be that hard to just allow the usage…

    5 votes
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    1 comment  ·  Workflow Designer  ·  Flag idea as inappropriate…  ·  Admin →
  17. User Productivity Reporting

    DocuWare should include some basic reporting for administrative purposes. Our area tracks 40+ users per week to see if they are meeting their scanning requirements. Right now, I do this via the SQL backend and a few queries, but it would be great is I did not have to do this every week. Tracking users via the web interface is not viable when you have so many active daily scan users.

    5 votes
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    0 comments  ·  Administration  ·  Flag idea as inappropriate…  ·  Admin →
  18. Autoindex monitor should show updated documents

    The Auto Index monitor in DocuWare 6.11 shows the number of documents processed, not the number of documents updated. I like that it now shows how many documents were processed. It would be nice if it showed both the documents processed and the number that were updated.

    5 votes
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    0 comments  ·  Autoindex  ·  Flag idea as inappropriate…  ·  Admin →
  19. URL Creater Options

    I would like to be able to create URL's that will take someone to the full Docuware interface while still redirecting them to the piece I want. Currently, if I want to take someone to their task list, it gives them a pruned down interface that doesn't allow them to use all of the features of docuware. Very confusing for the users, as there is no easy way to get the the full interface from the hobbled version.

    5 votes
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    1 comment  ·  Administration  ·  Flag idea as inappropriate…  ·  Admin →
  20. Allow error links to be hidden in Workflow Designer

    It would be wonderful if we can toggle off the display of the red error links, maybe also providing some indication on the item that it is connected (for example change the color on the handle of the error output.) For complex workflows with many automatic steps, the error links can become overwhelming.

    5 votes
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    2 comments  ·  Workflow Designer  ·  Flag idea as inappropriate…  ·  Admin →
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