Configuration (English)

Please post all ideas that concern the configuration of DocuWare in this forum (i.e. DocuWare Administration, Workflow Designer, Desktop Apps).

How can we improve the configuration of DocuWare?

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  1. Allow to use stamp at decision level and not task level

    It would be great if we could have the possibility to select an option : if one of the decision of the task should have a stamp and not another

    For example : If i validate an invoice, stamp is placed
    If i use the decision : request info is used, there is no need to place any stamp on the invoice.

    Options are currently very limited regarding task stamps

    Thank you.

    1 vote
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      0 comments  ·  Workflow Designer  ·  Flag idea as inappropriate…  ·  Admin →
    • When working in Workflow Designer, it would be nice to be able to open 2 workflows at a time.

      Sometimes i need to reference another workflow that i have created and it would be easier if i were able to open them side by side instead of having to go back and forth between the 2.

      1 vote
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        0 comments  ·  Flag idea as inappropriate…  ·  Admin →

        Thank you for your idea. Right now we are focusing on other topics, so we are not considering this idea for future releases. If the demand for this topic increases, we might add it to future plans.

        You can open the Workflow Designer several times, so you can open two different workflows in two different windows.

      • Allow Connect to Sharepoint to Import Documents to Sharepoint

        Connect to Sharepoint can search from Sharepoint and can Store TO DocuWare, but it cannot put documents into Sharepoint FROM DocuWare. It would be nice to be able to add documents to Sharepoint from DocuWare, perhaps a menu item in web client that only presents itself if Connect to SP is installed? Or perhaps an app or dialog available in Sharepoint to grab documents from DocuWare (not searching but to add them to Documents in SP or even as a new page itself).

        1 vote
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          0 comments  ·  Flag idea as inappropriate…  ·  Admin →
        • Reporting Tool Requirement for Workflow Manager

          Reporting tool requirement for Workflow Manager 6.1 onwards. For an expensive module it is essential a reporting tool is available to extract data. One of our clients have an requirement to audit how long orders are processed in the workflow to assess how long contract can be completed which carries penalties

          9 votes
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            Not currently planned  ·  1 comment  ·  Workflow Designer  ·  Flag idea as inappropriate…  ·  Admin →
          • Ability to Release license manually from administration level

            Allow from DocuWare Administration utility ability to release individual user license manually without having to release all users through an IIS re-set.

            31 votes
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              Not currently planned  ·  8 comments  ·  Administration  ·  Flag idea as inappropriate…  ·  Admin →
            • Add a feature in DocuWare Administration to log out user from web client to clear that license

              Add a feature in DocuWare Administration to log out user from web client to clear that license

              49 votes
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                Not currently planned  ·  10 comments  ·  Administration  ·  Flag idea as inappropriate…  ·  Admin →
              • Give us a way to exclude form data in a workflow manager task from being included in the stamp set on the document.

                Give us a way to exclude form data in a workflow manager task from being included in the stamp set on the document. These stamps become very crowded and cover up much of the image.

                1 vote
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                  0 comments  ·  Workflow Designer  ·  Flag idea as inappropriate…  ·  Admin →
                • Add dynamic select list in workflow task (field)

                  We can use a WF variable filled with external data
                  Now I want to use a keyword field in a form and dynamically prefill the select list of this field with external data

                  (Our customer wants a dynamic select list in the workflow , depending of some index of the document - like the filtered select lists introduced in 6.9 in the store dialog).

                  1 vote
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                    0 comments  ·  Workflow Designer  ·  Flag idea as inappropriate…  ·  Admin →
                  • In WorkFlow, conditional field show

                    For example:

                    If DocType ="invoice" then SHOW field "Total Invoice".

                    Show fields depending value of others fields

                    2 votes
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                      0 comments  ·  Workflow Designer  ·  Flag idea as inappropriate…  ·  Admin →

                      Thank you for your idea. Right now we are focusing on other topics, so we are not considering this idea for future releases. If the demand for this topic increases, we might add it to future plans.

                      You can use a condition before the task and then use two different tasks. This seems to be a little more complicated, but structures the workflow easier readable and makes the single tasks less difficult to configure.

                    • Rename an already used global variable within a workflow

                      When you are using a complex workflow you sometimes realize that the given name to a global variable is not appropriate
                      It is a REAL PAIN to delete this variable in every task or create a new variable and replace the old one everywhere.

                      So I suggest to add the ability to modify the name of a variable, even if it is already used within the workflow

                      1 vote
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                        0 comments  ·  Workflow Designer  ·  Flag idea as inappropriate…  ·  Admin →
                      • Workflow : Add the ability to use (text) global variable in the name of activities

                        I suggest to Add the ability to use a global variable to define the name of an activity.
                        It can add more flexibility to these tasks and use for example the same task to process Invoice or Credit note by just changing the name of the activity

                        1 vote
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                          0 comments  ·  Workflow Designer  ·  Flag idea as inappropriate…  ·  Admin →
                        • Use of regular expressions

                          Import configurations should include option to use regular expressions for fields to be indexed, including use of custom format labels

                          8 votes
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                            1 comment  ·  Administration  ·  Flag idea as inappropriate…  ·  Admin →
                          • Change the "is different than previous page" Split option to not split if the zone is empty.

                            I have had multiple occasions where the first page of a new document has a customer number and the subsequent pages do not. I need a way to say that if the zone has a number in it that is different from the previous, but NOT EMPTY then split before that page. Currently, the “different than previous” option considers a blank zone a new document and this does not work for these scenarios.

                            1 vote
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                              0 comments  ·  Desktop Apps  ·  Flag idea as inappropriate…  ·  Admin →
                            • Predefine workflow job that converts DWTIFF (DW5.x and DW4.x) to a new PDF format

                              If you are dealing with very large documents that we were in DWTIFF format and now you want to bring back to the web basket it take extremely extremely long time to convert to a new PDF format. It works but it will be better if the conversion so done in the server side so that the clients don’t have to suffer

                              6 votes
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                                0 comments  ·  Administration  ·  Flag idea as inappropriate…  ·  Admin →

                                Currently there are no plans to have an background job which converts tiff files to PDF. Main reason is, that this could take a long time and bring high load to the Server. On the other side we know that less than 1% of “old” documents are displayed after they are archived (on average).

                                For all who have a use case where it makes sense to convert old tiff files please contact our Professional Services Team.

                              • Automate DesktopApp default connection to PlatformRO

                                When deploying DWDesktopApp there is a script on the DW FAQ site called "DocuWare_XX_Desktop_Apps_Silent_Install.bat". This can be used to automate the deployment of DWDesktopApp. The problem is the portion that directs the creation of the default connection does not work with PlatformRO. You must manually log into your Read Only Platform site and use the "Connect Desktop Apps" option.

                                I would be great if customers who purchased RO and SmartConnect could automate the creation of the default connection to PlatformRO as well as have a visual representation in the DesktopApp that showed the app's connection was truly mapped to PlatformRO.

                                1 vote
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                                  Not currently planned  ·  0 comments  ·  Desktop Apps  ·  Flag idea as inappropriate…  ·  Admin →
                                • email enabled on "due date" to notify all members of a substitution rule for field value.

                                  email enabled on "due date" to notify all members of a substitution rule for field value.

                                  1 vote
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                                    Not currently planned  ·  0 comments  ·  Workflow Designer  ·  Flag idea as inappropriate…  ·  Admin →
                                  • searchs in multiple cabinets with Smart Connect

                                    searchs in multiple cabinets with Smart Connect
                                    Now you can find in several cabinets, but it is not possible from Smart Connect, if for example you need to create a cabinet for each year (2013, 2014, 2015, 2016...) after from Smart Connect is not possible to search multiple cabinets

                                    1 vote
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                                      Not currently planned  ·  0 comments  ·  Desktop Apps  ·  Flag idea as inappropriate…  ·  Admin →
                                    • work-embedded

                                      work-embedded

                                      allows you to work more orderly if it has embedded activities, ie, an activity that contains a series of activities, or employment, tasks, notifications

                                      1 vote
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                                        Not currently planned  ·  0 comments  ·  Workflow Designer  ·  Flag idea as inappropriate…  ·  Admin →
                                      • Use of SQL statements in SmartConnect, Printer and Import

                                        In the same way use of SQL statement option is available for C2O configuration, it should be made available in indexing for Import, Printer and SmartConnect

                                        1 vote
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                                          Not currently planned  ·  0 comments  ·  Administration  ·  Flag idea as inappropriate…  ·  Admin →
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