Configuration (English)

Please post all ideas that concern the configuration of DocuWare in this forum (i.e. DocuWare Administration, Workflow Designer, Desktop Apps).

How can we improve the configuration of DocuWare?

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  1. Add a feature in DocuWare Administration to log out user from web client to clear that license

    Add a feature in DocuWare Administration to log out user from web client to clear that license

    79 votes
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      Not currently planned  ·  14 comments  ·  Administration  ·  Flag idea as inappropriate…  ·  Admin →
    • Ability to Release license manually from administration level

      Allow from DocuWare Administration utility ability to release individual user license manually without having to release all users through an IIS re-set.

      44 votes
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        Not currently planned  ·  8 comments  ·  Administration  ·  Flag idea as inappropriate…  ·  Admin →
      • Please bring back the %USERNAME% Option for automatic generation of baskets

        Please bring back the %USERNAME% option for automatic generation of baskets.

        Generating baskets for more than an handful of users used to be very easy using the %USERNAME% option. Please bring this option back into DocuWare to stop us from having to manually generate baskets for every user.

        20 votes
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          1 comment  ·  Document trays  ·  Flag idea as inappropriate…  ·  Admin →
        • In WorkFlow, conditional field show

          For example:

          If DocType ="invoice" then SHOW field "Total Invoice".

          Show fields depending value of others fields

          16 votes
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            0 comments  ·  Workflow Designer  ·  Flag idea as inappropriate…  ·  Admin →

            Thank you for your idea. Right now we are focusing on other topics, so we are not considering this idea for future releases. If the demand for this topic increases, we might add it to future plans.

            You can use a condition before the task and then use two different tasks. This seems to be a little more complicated, but structures the workflow easier readable and makes the single tasks less difficult to configure.

          • Add dynamic select list in workflow task (field)

            We can use a WF variable filled with external data
            Now I want to use a keyword field in a form and dynamically prefill the select list of this field with external data

            (Our customer wants a dynamic select list in the workflow , depending of some index of the document - like the filtered select lists introduced in 6.9 in the store dialog).

            12 votes
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              1 comment  ·  Workflow Designer  ·  Flag idea as inappropriate…  ·  Admin →
            • Use of regular expressions

              Import configurations should include option to use regular expressions for fields to be indexed, including use of custom format labels

              11 votes
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                1 comment  ·  Administration  ·  Flag idea as inappropriate…  ·  Admin →
              • Reporting Tool Requirement for Workflow Manager

                Reporting tool requirement for Workflow Manager 6.1 onwards. For an expensive module it is essential a reporting tool is available to extract data. One of our clients have an requirement to audit how long orders are processed in the workflow to assess how long contract can be completed which carries penalties

                9 votes
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                  Not currently planned  ·  1 comment  ·  Workflow Designer  ·  Flag idea as inappropriate…  ·  Admin →
                • Predefine workflow job that converts DWTIFF (DW5.x and DW4.x) to a new PDF format

                  If you are dealing with very large documents that we were in DWTIFF format and now you want to bring back to the web basket it take extremely extremely long time to convert to a new PDF format. It works but it will be better if the conversion so done in the server side so that the clients don’t have to suffer

                  7 votes
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                    0 comments  ·  Administration  ·  Flag idea as inappropriate…  ·  Admin →

                    Currently there are no plans to have an background job which converts tiff files to PDF. Main reason is, that this could take a long time and bring high load to the Server. On the other side we know that less than 1% of “old” documents are displayed after they are archived (on average).

                    For all who have a use case where it makes sense to convert old tiff files please contact our Professional Services Team.

                  • Add the Org Admin role as an administrator to all new configurations/doc trays/file cabinets by default

                    The Org Admins should have admin access to all newly created configs/doc trays/file cabinets and not have to track down the creator when something needs to be changed. The role can be removed from Admin for sensitive documents, but it should be opt-out instead of opt-in.

                    6 votes
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                      Not currently planned  ·  0 comments  ·  Administration  ·  Flag idea as inappropriate…  ·  Admin →
                    • Addition of Video format file to play videos from the file cabinet

                      Docuware should create an avenue where video files could be played from the file cabinet, whether from the file cabinet or playing outside Docuware.

                      5 votes
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                        2 comments  ·  Administration  ·  Flag idea as inappropriate…  ·  Admin →
                      • Schedule workflow task list email

                        It would be nice, especially for administrative staff, to schedule a single email of workflow task list at regular intervals rather than individual emails per document

                        4 votes
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                          0 comments  ·  Workflow Designer  ·  Flag idea as inappropriate…  ·  Admin →
                        • Improve Auto Indexing fault tolerance on error

                          Auto Indexing will go into error state after first seeing connection loss and not re-attempt without manual starting process from DocuWare Administration Utility.
                          Allowing for another attempt after a set time-frame would greatly help managing this module as re-starting these processes can become very time intensive.

                          4 votes
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                            0 comments  ·  Administration  ·  Flag idea as inappropriate…  ·  Admin →
                          • Add basket level alerts.

                            I'd like it so that if a basket reaches over a certain amount of documents (or total file size) it'll email a person of choice to alert them to it. So if we have an import job that grabs files from a network location and uploads them into a "pending" basket, if it gets over say 50 it'll email someone's supervisor to alert that the documents aren't being processed timely.

                            4 votes
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                              0 comments  ·  Document trays  ·  Flag idea as inappropriate…  ·  Admin →
                            • Ability to remove functions from right-click menu in web basket/document tray

                              I would like to be able to remove "Store Automatically" from certain users' web basket/tray when right-clicking on a document. Customer needs to have users change index entries when storing, and they don't want any way for the user not to change the entries.

                              4 votes
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                                1 comment  ·  Document trays  ·  Flag idea as inappropriate…  ·  Admin →
                              • Allow to use stamp at decision level and not task level

                                It would be great if we could have the possibility to select an option : if one of the decision of the task should have a stamp and not another

                                For example : If i validate an invoice, stamp is placed
                                If i use the decision : request info is used, there is no need to place any stamp on the invoice.

                                Options are currently very limited regarding task stamps

                                Thank you.

                                3 votes
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                                  0 comments  ·  Workflow Designer  ·  Flag idea as inappropriate…  ·  Admin →
                                • Rename an already used global variable within a workflow

                                  When you are using a complex workflow you sometimes realize that the given name to a global variable is not appropriate
                                  It is a REAL PAIN to delete this variable in every task or create a new variable and replace the old one everywhere.

                                  So I suggest to add the ability to modify the name of a variable, even if it is already used within the workflow

                                  3 votes
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                                    0 comments  ·  Workflow Designer  ·  Flag idea as inappropriate…  ·  Admin →
                                  • Allow Admin to limit days and times a user can sign into DocuWare.

                                    Allow the Admin to limit the days and times a user can sign into Docuware.

                                    3 votes
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                                      0 comments  ·  Administration  ·  Flag idea as inappropriate…  ·  Admin →
                                    • Include FullText field in General Search Dialog(Docuware Administration)

                                      In some scenarios it'd be very useful to be able to include FullText criteria in File Cabinet documents filter for let's say a deletion workflow.

                                      3 votes
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                                        0 comments  ·  Administration  ·  Flag idea as inappropriate…  ·  Admin →
                                      • Separate permissions focused on export option

                                        In new versions we suggest that download, print and e-mail options be separate in the management of docuware profiles. These options should not be focused on the "export" option. For our organization these separate options would give a better control of permissions on users and is very necessary.

                                        2 votes
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                                          1 comment  ·  File Cabinet  ·  Flag idea as inappropriate…  ·  Admin →
                                        • Create logging process for Predefined Workflows

                                          Create logging process for Predefined Workflows

                                          2 votes
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                                            0 comments  ·  Workflow Designer  ·  Flag idea as inappropriate…  ·  Admin →
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