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Configuration (English)

Please post all ideas that concern the configuration of DocuWare in this forum (i.e. DocuWare Administration, Workflow Designer, Desktop Apps).

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122 results found

  1. General email - ability to choose the document tray to send mail in error

    General email - ability to choose the document tray to send mail in error so they won't only be sent to the defaut document tray of the admin

    2 votes

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  2. Support for OAuth for SMTP Configuration

    Dear DocuWare Team and Community Members,
    I would like to propose an urgent improvement that can significantly enhance the security and reliability of DocuWare. Currently, DocuWare only supports SMTP Basic Authentication for SMTP configuration. While this is undoubtedly a convenient method for sending emails, it may no longer be sufficient in today's increasingly interconnected and security-conscious world.
    Microsoft and other industry leaders recommend the use of OAuth for secure communication with email servers. OAuth provides additional protection against unauthorized access and security risks that can arise when using Basic Authentication. The implementation of OAuth for SMTP configuration in DocuWare is…

    11 votes

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  3. 'Document ID' field as this is always a sequential number within the cabinet, only for documents that have been stored.

    'Document ID' field as this is always a sequential number within the cabinet, only for documents that have been stored. As there is option of automatic numbering which assigned numbers when we open document for store but this should only assign numbers when document stored in cabinet.

    2 votes

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  4. Ability for Azure AD User Sync not to overwrite usernames once they have been manually adjusted

    In User Sync V2 Tool, which is the only available option for user synchronization in DocuWare Cloud, when synchronizing the users with Azure Cloud, you can only use the UNP and the EmailPrefix for usernames in DocuWare. Those two attributes contain the same data and are not at all user-friendly options for usernames to work with. When you adjust the usernames manually to get usable usernames in DocuWare, the next time the Sync job runs all the usernames are being overwritten. Overwriting the usernames practically does not allow using anything other for username in DocuWare apart from the e-mail prefix.…

    1 vote

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    0 comments  ·  Administration  ·  Admin →
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  5. Completely restrict access to the "Configuration" menu for a given role

    We would like to be able to completely restrict access to the "Configuration" menu, either by making the shortcut invisible in the WebClient menu, or by being able to hide all the menus.

    One application is when an external user (customer or supplier) accesses DocuWare. This raises security and confidentiality issues.

    2 votes

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  6. Provide permanent deletion tickbox within Deletion Policy

    I suggest a tick box in the Deletion Policy configuration to bypass the recycle bin and permanently delete documents. This is especially important for Cloud customers since the consumed archive space will only be released after the final deletion of documents (a manual process if executed before the 30 days) and also because it can take up to 4 hours to see the actual storage reduction. I can see other reasons why this feature would be leveraged: customers running low on archive space who may want to delete a large quantity of documents, engineers wanting to repopulate a cabinet, etc.

    4 votes

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  7. Expand the SQL scripting window in the Deletion policy.

    Expand the SQL scripting window in the Deletion policy. This should be easy to make the dialog box expandable via a code change and not fixed size. Seems like this was just an oversight.

    1 vote

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  8. Allow an admin to determine what annotation tools are enabled by default in profile and settings for all users.

    Allow an admin to determine what annotation tools are enabled by default in profile and settings for

    4 votes

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  9. Update option for preconfigured solutions

    A possibility to update from an older version of a preconfigured solution to a current version would be very helpful. Currently, the new features advertised in the DocuWare UserInfo have to be recreated in the old version of the preconfigured solution with a lot of effort. At some point it probably makes sense to make the move to a current version.

    3 votes

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  10. Allow multi-column lists to be used in stamps

    When assigning a multi-column list to a stamp value, it only selects the first value that shows up in the list instead of displaying all columns that may exist. It would be nice to allow multi-column lists in stamps to be displayed and searched on.

    1 vote

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  11. User Management - Configurable Org Units

    We have almost 200 users in DWare and would like additional fields available to each user account that can be used as org units or filtering when managing user accounts. I really want to add Dept and workgroup as additional sorting and filtering on the USER MGT PAGE. If you extended either ROLE or GROUP that already exist, that would be OK but really looking for labeling and filtering on that page.

    2 votes

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  12. Cloud Storage Status Page

    We use DWare across multiple business units within the organization and as such need the ability to drill into storage use BY CABINET and not simply for our overall account. We use this data to track performance and for dept chargebacks and forecasting when business changes impact storage use.

    2 votes

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  13. Administrative Notification Options for Setting or User Changes

    It would be very useful to have real-time audit notification for changes in the system. As an administrator I want to be notified of any Administrative changes to Users or controls. Ideally you would be able to select which notification you want to receive and these notifications would only be available to users with administrator access.

    For example:
    User Changes Notifications:
    -Notify on User Creation
    -Notify on User Deletion
    -Notify on User Role Changes

    Similarly there could be options for other changes in the system. I understand some of the information is available on Audit Logs, but that information is…

    3 votes

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  14. Ability to choose the type of access to the FTP: anynomous;user+password

    The admin would be able to should how th ftp acces is possible :
    anynomoulsy (actual standard access)
    using ftp credential (login; password)

    2 votes

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  15. Limit which AD users are synced to the DW Cloud

    Currently when you choose which OU to sync from using the User Synchronization utility, the tool will bring in all users of that OU. Instead, the tool should only import the users who are mapped to a DocuWare group. This should work in the same manner that user synchronization works for on-prem systems. It is not uncommon that it is required to point at the top level OU to get the users that we want even though we do not want all users.

    3 votes

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  16. Automatically reassigned inactive cloud user to a newly created user that does not have license

    A newly created user should be able to login into DocuWare Cloud automatically because there will always be an inactive user in the cloud licenses provided.

    2 votes

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  17. connect to outlook exclude a extension

    It will be really important to exclude the extensions of the files you would like to exclude. For example, if you do not want to upload '.docx' files, it will be very important.
    Many customers need this to save a lot of space in the cloud.

    2 votes

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  18. Related documents - New condition "Is contained"

    Add new condition to document relation.

    Ability to search is a specific field value "is contained" in a cabinet field.

    4 votes

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  19. Simplify setting up SSL for use with DocuWare

    With DW 7.6 requiring the use of SSL, the ADP's need a simpler way to set this up for our customers. It is concerning that we have to open up a hole from the Internet to each DocuWare server, just to use a SSL certificate to plug the aforementioned hole.

    I was reading about a hardware vendor who purchased a SSL Certificate and then each of his customers could use his certificate by adding a 'prefix' to his domain URL, i.e. peters.docuware.com.

    I believe that would eliminate the need for each DocuWare server to be internet-facing, just to use SSL

    3 votes

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  20. Sort order in external select lists

    In the data connector or external list configuration allow the ability to set the sort order by one or more fields in the data connection. Allow workflow designer or sys admin to define or modify the SQL query used to pull the data for the external select list to use WHERE and ORDER BY clauses.

    6 votes

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