How can we improve the DocuWare Client?

Filtering Option in the Workflow Client

If one user, e.g. accounting, has many workflow steps of the same workflow (e.g. "allocation", "declined", "approved", "to be proved", ...) he gets all this steps in one VERY big list.
The users now want to filter for one step (e.g. "to be proved") so that they can work of this peticular step and afterwards go to the next step.
So a filter Option, where you can select the shown workflow steps would be nice.

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Thilo Meier (Alos Solution) shared this idea  ·   ·  Flag idea as inappropriate…  ·  Admin →


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  • ReGrü commented  ·   ·  Flag as inappropriate

    This is probably a Key-Feature for poweruser of DocuWare. This should be prioritized for the next DocuWare-Version.

  • Anonymous commented  ·   ·  Flag as inappropriate

    This is something that is required for our implementation. Is there any way that this could be put as a priority?

  • Nate French commented  ·   ·  Flag as inappropriate

    I agree it would be great to allow tasks lists to be filtered - either on the fly or preconfigured.

    At present, you can at least SORT this big list by the task name.
    You can also sort by any of your workflow globals or other data.

    You can configure the task list to show more columns and change their order (including GV_ vars, workflow WF_ vars and maybe DW_ index values - I don't recall). To do this, open the workflow and click Task List -- it's a button in the toolbar across the top.

    I present this as not a solution or replacement to the idea, just a method to hopefully help.

  • Anonymous commented  ·   ·  Flag as inappropriate

    It will be great if we have the ability of search through tasks. Users in our organization have closed to 100 tasks if no more listed in Docuware and it makes it difficult to complete tasks.

  • Fernando Alonso Calix Rodriguez commented  ·   ·  Flag as inappropriate

    We need to be hable the filtering on the fields on the task list, for filtering many tasks in the view for one condition, for example if i want to see only the task from one provider or customer.

  • Koen Logghe commented  ·   ·  Flag as inappropriate

    This should be working just like filters within excel. That would be great!
    A bit pitty this item is already posted in 2014, almost 4 years ago.
    Best regards

  • Kevin Blair commented  ·   ·  Flag as inappropriate

    I have a client (Business Owner) who wants to monitor staff - Monitor tasks is displaying +240 tasks. He cant search for tasks, nor filter them. He can search for the document, but cannot then find the task from the document. - Frustrating

  • Anonymous commented  ·   ·  Flag as inappropriate

    Sorry I was not logged in when I created this request. The one vote from me is the same as the anonymous share.

  • Anonymous commented  ·   ·  Flag as inappropriate

    We are using DocuWare Workflow for project. Some Due dates can be months ahead and the task list can become very long for the users. Although they can sort by due date it would nice if they could filter tasks to show up based on due date. For example, only showing tasks due in the next 7 days. This would be a great way for users to determine what tasks are urgent and shorten the list.

  • Jack Kugler commented  ·   ·  Flag as inappropriate

    I am glad someone has bought this up. We were thinking the same thing internally! Can become a right pain at times and customers often address this when configuring a workflow.

  • Anonymous commented  ·   ·  Flag as inappropriate

    Not being able to search or filter within 'All Tasks' for workflow is a pain for users and administrators and is really time consuming, particularly if you have to reassign multiple invoices.

    Being able to search the workflow tasks is a need for many of our clients.

  • Anonymous commented  ·   ·  Flag as inappropriate


    I have the same demand for my customer who asked for it was possible to have a view "admin" with all of the steps (very important to test Workflow), and a user view for only tasks "treated "as version 6-8.

  • Jan commented  ·   ·  Flag as inappropriate

    Good idea! But it would also be nice to see these different steps optionally is separate lists... Or have a counter or the instances (documents) in each of the steps...

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