Configuration (English)

Please post all ideas that concern the configuration of DocuWare in this forum (i.e. DocuWare Administration, Workflow Designer, Desktop Apps).

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  1. Reporting not available in DocuWare CLOUD

    There is no way to connect to either the DWDATA or DWWORKFLOWENGINE tables in order to provide reporting for customer of DocuWare Cloud

    20 votes
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    0 comments  ·  Administration  ·  Flag idea as inappropriate…  ·  Admin →
  2. Add File connections and Local Data Connector connections to Workflow Engine (External Data)

    These ARE available in the on premise version and NOT in the cloud version. How are we to lookup cost centers and approver? Customers cannot maintain gigantic substitution rules they NEED data connections.

    20 votes
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    1 comment  ·  Workflow Designer  ·  Flag idea as inappropriate…  ·  Admin →
  3. Provide utility to log out a specific user

    Provide utility to log a specific user off and release the license.

    20 votes
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    2 comments  ·  Administration  ·  Flag idea as inappropriate…  ·  Admin →
  4. Memo field in Workflow Manager

    At the moment you can add a comment with max. 255 characters. In some reasons this is not enough, and it would be great if also the memo field can be used in the Workflow Manager.

    20 votes
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    Added to Ideas Backlog  ·  2 comments  ·  Workflow Designer  ·  Flag idea as inappropriate…  ·  Admin →
  5. In WorkFlow, conditional field show

    For example:

    If DocType ="invoice" then SHOW field "Total Invoice".

    Show fields depending value of others fields

    19 votes
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    0 comments  ·  Workflow Designer  ·  Flag idea as inappropriate…  ·  Admin →

    Thank you for your idea. Right now we are focusing on other topics, so we are not considering this idea for future releases. If the demand for this topic increases, we might add it to future plans.

    You can use a condition before the task and then use two different tasks. This seems to be a little more complicated, but structures the workflow easier readable and makes the single tasks less difficult to configure.

  6. It would be good if you could use multi-column select lists in DocuWare Forms.

    For example you select a supplier in the first option then only the parts you can buy from this supplier are displayed in the second input option

    18 votes
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    0 comments  ·  Forms  ·  Flag idea as inappropriate…  ·  Admin →
  7. Add the possibility to use webservices in workflow module with token and certificate authentication

    Add the possibility to use webservices in workflow module with token and certificate authentication. Today we can only call "open" webservices or webservices protected by user/password. But more and more webservices require token and/or certificate authentication. Can this option be added to the webservices component of the workflow designer?

    17 votes
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    0 comments  ·  Workflow Designer  ·  Flag idea as inappropriate…  ·  Admin →
  8. Workflow Designer : Request for a new activity “Stamp”

    We would really use an activity “Stamp” which would allow us to insert stamp without using a Task (i.e. inserting the stamp automatically on the document). For instance we would use a Task in a loop until some specific variables as set, with condition, and we would like to add a stamp only when the loop finish but not each time the task is repeated.

    16 votes
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    0 comments  ·  Workflow Designer  ·  Flag idea as inappropriate…  ·  Admin →
  9. send a single notification to a specific time and show all documents as a "task list"

    by reminder or expiration date, send a single notification to a specific time and show all documents as a "task list", this because when working with many documents, is not friendly to receive many emails at once.

    additionally, there is no need to change the document task because reassign not imply skip the task

    16 votes
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    Added to Ideas Backlog  ·  2 comments  ·  Workflow Designer  ·  Flag idea as inappropriate…  ·  Admin →
  10. Use of regular expressions

    Import configurations should include option to use regular expressions for fields to be indexed, including use of custom format labels

    14 votes
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    Not currently planned  ·  2 comments  ·  Administration  ·  Flag idea as inappropriate…  ·  Admin →
  11. More metadata on DocuWare users

    It would be very useful to add the following information to the DWUser database:
    − Creation date/Time,
    − Modification date/time,
    − De-activation date/Time,
    − Last access date/Time ,
    In order to manage and review the user list easier.

    13 votes
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    0 comments  ·  Administration  ·  Flag idea as inappropriate…  ·  Admin →
  12. Bring back the option 'Create a document tray for every assigned user' within the configuration.

    Since Dw 6.11, every document tray should be created one by one manually for each user. Which is very funny for mid & large organization. Bring back the option from previous versions "Create a document tray for every assigned user'.

    13 votes
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    2 comments  ·  Document trays  ·  Flag idea as inappropriate…  ·  Admin →
  13. Create logging process for Predefined Workflows

    There is a need to allow logging so it can be documented that any of the predefined workflows, such as Auto-index Workflows, Deletion Workflow, Export Workflows, and Synchronization Workflows have processed when scheduled.

    This can be imported for multiple types of audits, disaster recovery, and business continuation.

    13 votes
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    Added to Ideas Backlog  ·  1 comment  ·  Administration  ·  Flag idea as inappropriate…  ·  Admin →
  14. Form filling checks and crosses

    When mapping fields to a merge doc, can we have the option to have ticks, or checks as well as the existing "X" ?

    The reason is that when using a Checkbox field in form design, and then mapping that to a merge form the data changes from a "tick" for yes on the web form, to an "X" which can be interpreted as a "No" on the merge form.

    12 votes
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    0 comments  ·  Forms  ·  Flag idea as inappropriate…  ·  Admin →
  15. Certified Digital Electronic Signature with Stamps

    We have moved to a digital age where for compliance, regulations, or demand we must be able to sign documents with “Certified Digital Electronic Signature”. Multiple countries are applying this technology to authenticate the authenticity of the document. Can this technology or process be implemented with a DocuWare stamp?

    12 votes
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    3 comments  ·  Administration  ·  Flag idea as inappropriate…  ·  Admin →
  16. Role list for Workflow Manager

    With DocuWare 6.6 we can select multiple roles in using the Workflow Manager. That's nice but we need a "role list" as we have it with the Substitution list.

    If we allow the user to choose a role for the next task, he can see all existing roles (!) also the "Default Organisation Role". You need to specify which roles the use can see for two important reasons.
    1. Depending on the workflow one user need only a couple of roles in the list and not all.
    2. The Roles are also used for the authorization management. And these roles…

    12 votes
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    Added to Ideas Backlog  ·  1 comment  ·  Workflow Designer  ·  Flag idea as inappropriate…  ·  Admin →
  17. Add BCC and CC options to the email tasks in workflow designer

    Add BCC and CC options to the email tasks in workflow designer

    11 votes
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    2 comments  ·  Workflow Designer  ·  Flag idea as inappropriate…  ·  Admin →
  18. Workflow Designer: Assign a task to a role expect specific users

    We would like the possibility to assign a task to any member of a role, except some specific users. The use case would be in a 4-eyes principle workflow, where in a same role one user must perform an action and another user (not especially an n+1) from the same role must review the action.

    11 votes
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    0 comments  ·  Workflow Designer  ·  Flag idea as inappropriate…  ·  Admin →
  19. Enterprise Server needs to allow for different Workflow Engine URL based on local web server.

    Customer has a main office location (A) and a secondary location (B). Each has there own DocuWare Workflow engine instance.

    When an email notification from the workflow engine on B is emailed it uses a URL for site A, site A also uses a URL for A.

    A needs workflow URL's for A
    B needs workflow URL's for B

    Cause: A & B are different domains and users of B do not have access to A through the company network.

    11 votes
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    1 comment  ·  Workflow Designer  ·  Flag idea as inappropriate…  ·  Admin →
  20. Allow entry of multiple field into a Keyword or User LIST global variable

    Currently adding a GET DATA lookup you can only add 1 entry to either a KEYWORD or USER LIST global variable.

    Example: USER LIST VARIABLE (APPROVERS) should be populated with two index fields (Field1, Field2)

    The only way of accomplishing this is creating 2 different GET DATA tasks

    11 votes
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    0 comments  ·  Workflow Designer  ·  Flag idea as inappropriate…  ·  Admin →
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